- #Step by step mail merge from excel to word how to
- #Step by step mail merge from excel to word code
We will click Yes to merge labels from Excel to Word. If we do this, when next we open the document, MS Word will ask where we want to merge from Excel data file. Using this format means that all future additions to our Excel file will quickly reflect in the Mail Merge.ī. The Mail Merge document will be saved and connected to the Excel Source file in an “ as-is” format. We can click on the Save button and save the word document in the normal way. For this function, we have two options.Ī. We can save labels so we can use them in the future.
#Step by step mail merge from excel to word how to
We will decide whether to print all or select particular labels.įigure 25 – How to print labels from excel Step 8: Save labels for later use.We will click on Print in the Mail Merge pane.Once we are satisfied, we will click Next:Complete the merge.If we want to change the font type, color or size, we will highlight the preview, go to the Home Tab and change as desired.As we click the arrows, we will find the preview in our Word documentįigure 22 – Preview pane for mailing labels.We will click right or left arrows in the Mail merge pane to see how the mailing labels will look.įigure 21 – Preview labels for making mailing labels from excel.After we are done, we will click OK and in the Mail Merge pane click Next:Preview your labels.įigure 20 – Preview labels to Create address labels from excel spreadsheet Step 6 – Preview mailing labels.In the Insert Address block dialog window, we will click on desired options and check the result under the preview section before selecting OK.įigure 19 – Create labels from excel spreadsheet.In the Mail Merge pane, we will click on Address block.
In the Mail Merge pane, we will click Next: Arrange your labels.įigure 17 – Arrange Address labels from Excel Step 5- Arrange layout of Address labels. After checking the list, we will click OK.įigure 16 – How to create labels from excel. Here, we can filter recipient list to remove blanks or sort according to a specific category such as region. 
In the Mail Merge Recipients Window, we will clear the checkbox next to the names for the recipients we don’t want in our labels. We will select the Defined name for our Address list mark “first row of data contains column headers” and click OK.įigure 15 – Create Address labels from excel Step 4 – Add Recipients for Mail Merge. Next, we will click the Browse button and locate our excel worksheet. We will go to Select recipients and choose use an existing listįigure 13 – How to create labels from excel. We will click OK to go back to the Mail Merge window and then click Next:Select recipientsįigure 12 – How to make mailing labels Step 3 – Connect Worksheet to the Labels We will click OK to go back to the Labels options dialog box. Next, we will click Details and format labels as desired.įigure 11- Format size of labels to create labels in excel. Enter product number listed on the package of label sheetsįigure 10 – Adjust size of labels for converting excel to word labels. Choose supplier of label sheets under label information. In the label options dialog, we will select the needed options including. We will select Change document layout because we want to create a new sheet of mailing labels (we can also click start from existing documents or use the current document if we wish to add to an existing list of labels).įigure 9 – Excel to labels for Mail Merge. We will select Labels and click on Next: Starting document link. We will now see the Mail Merge pane at the right of our screen.įigure 8 – Mail Merge pane for making mailing labels. We will go to the Mailings tab, select Start Mail Merge and click on Step by Step Mail Merge Wizard. We will open a blank Word document in Ms Word 2007, 2010, 2013 or 2016įigure 6 – Blank word document to convert excel to word labels. Step 2 – Set up the Mail Merge document in Word Once we are done, we will save our Excel worksheet. We will type in a name for our address list in the Name box.įigure 5 – Name address list for labelling in excel. In the Defined names group, we click on Define name.įigure 4 – Define Name for mailing labels from excel We will select the address list including column headers and go to Formulas. #Step by step mail merge from excel to word code
Next, we will fill in our data ( Format the Zip Code column to enter numbers as text)įigure 3 – Create labels from excel spreadsheet.Tip: Rather than create a single name column, split into small pieces for title, first name, middle name, last name.
First, we will enter the headings for our list in the manner as seen below. In this tutorial, we will learn how to use a mail merge in making labels from Excel data, set up a Word document, create custom labels and print labels easily.įigure 1 – How to Create Mailing Labels in Excel Step 1 – Prepare Address list for making labels in Excel We can create or print a mailing list by using Microsoft Excel to keep it organized.
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